Travel Registration
Supporting our Horned Frogs on and off campus is our first priority. Registration and authorization is required for all off-campus activities / travel.
Please review the categories below for the relevant procedure. Additional information is available on the Travel Policies page
Until further notice, all students participating in off-campus activities should sign both the Informed Consent and Assumption of Risk and the COVID Addendum (see below).
Colleges, schools and units must retain signed forms and maintain a log detailing names, locations, dates and purpose of student activities around the Dallas-Fort Worth Metroplex.
All domestic student travel with at least one overnight stay must be registered and confirmed through the Center for International Studies prior to committing funds.
Examples include:
Research, Conference, or Similar Activity
Class Activities / Excursions
Study Away Programs
- The faculty or staff sponsor starts the process, regardless of whether accompanying the student(s) or not
Register the Travel - CIS receives the request and will follow up the faculty or staff sponsor with next steps in the registration process, including a link for students to compete required forms and materials.
All international student travel with at least one overnight stay must be registered and approved through the Center for International Studies prior to committing funds.
This encompasses study abroad, research, conferences, competitions and other TCU business, regardless of whether a TCU faculty or staff member is accompanying the student(s).
- Short-term Travel or Non-Credit Program, such as research, conference, competition, or group program not associated with academic credit (with or without faculty/staff sponsor traveling):
- The faculty or staff starts the process, regardless of whether accompanying the student(s) or not
Register the Travel - After receipt & review, faculty or staff sponsor will receive instructions regarding the next step in the registration process, including a link for students to compete required forms and materials.
- The faculty or staff starts the process, regardless of whether accompanying the student(s) or not
- Study Abroad Program Requests:
- Review the Call for 2022-2023 Programs.
- The Center for International will review to create a portfolio of programs for the 2022-2023 year.
Colleges, schools and units must implement an approval process and maintain a log detailing the faculty or staff member’s name, location, date and purpose of travel. This applies to all domestic travel for faculty and staff, without students, on behalf of TCU.
All international travel must be registered and approved by the Center for International Studies prior to committing funds. This applies to all international travel for faculty and staff, without students, on behalf of TCU.
- Faculty or staff travelers submit travel registration
- You will receive a response within 24 hours indicating your application is under review. Within 3 weeks, you will receive notification of the decision.